24/7
Communication · AI Patient Chatbot
Your 24/7 Virtual Chatbot That Can Schedule Patients For Your Dental Office
An AI-powered chatbot for your website that answers questions, captures leads, and collects appointment requests, even while you sleep. Stop losing patients to slow response times.
What it does
How the AI Chatbot Works
From question to booked appointment, all inside the chat. The Aron chatbot answers practice questions, captures lead details and books appointments; your front desk receives the lead with the patient's contact details attached.
01
Practice Setup
We configure your chatbot with your practice information: services, insurance, hours, FAQs, and brand voice. It learns everything about your practice.
02
Add It to Your Website
A simple code snippet adds the chatbot to your website. If you're using an Aron website, it's already built in. Just enable it.
03
Questions Answered, Leads Captured
The chatbot greets visitors, answers questions, and collects contact information. Every lead goes straight to your dashboard with full conversation history.
04
Appointment Booked
Your team receives instant notifications for new leads. View the full conversation transcript to provide personalized follow-up.
Included
What's included
- 24/7 Availability — Capture leads even when your office is closed. Never miss a potential patient, the chatbot works nights, weekends, and holidays.
- Direct Appointment Scheduling — With PMS integration, the chatbot checks real-time provider availability and books appointments directly into your schedule, no staff intervention needed.
- Smart Responses — AI answers common questions about your services, insurance, office hours, location, and more, trained specifically on your practice.
- Instant Lead Alerts — Get notified immediately via email or SMS when a visitor submits their contact information. Follow up while they're still interested.
- Instant Engagement — Engages visitors within seconds of landing on your site, before they leave for a competitor. Proactive greeting customized to your brand.
- Custom Personality — Trained on your practice's specific services, policies, team, and voice. Feels like a natural extension of your front desk.
- PMS Integration — Connects to Dentrix, Open Dental, Eaglesoft, Curve, and more. Patient matching, availability checks, and booking, all automated.
See Every Conversation, Capture Every Lead
Full transcripts, contact details, and conversation history
From Question to Booked Appointment, All Inside the Chat
The Aron chatbot answers practice questions, captures lead details and books appointments; your front desk receives the lead with the patient's contact details attached.
Outcomes
What changes for your practice
< 3 sec
response time
3x
more leads captured
Works with the PMS you already use
- Open Dental
- Dentrix
- Eaglesoft
- Curve Dental
- Denticon
- Dolphin
- Tracker
- Cloud 9
Questions?
How does the chatbot know about my practice?
During onboarding, we configure your chatbot with all your practice information: services offered, insurance accepted, office hours, location, team members, and FAQs. The AI uses this knowledge base to answer patient questions accurately.
Can the chatbot actually book appointments?
Yes! When connected to your practice management system (Dentrix, Open Dental, Eaglesoft, Curve Dental, and many others), the chatbot can check real-time availability and create appointment requests. Your team then confirms and finalizes the booking.
Which practice management systems do you integrate with?
We integrate with most major dental PMS systems including Dentrix, Open Dental, Eaglesoft, Curve Dental, Denticon, and many others. This enables real-time availability checking, automatic patient matching, and seamless appointment scheduling.
Do you support multi-location practices and DSOs?
Absolutely! Aron supports multi-location practices and DSOs. Each location can have its own chatbot configuration while maintaining centralized management. Patients are routed to the appropriate location based on their preferences.
What happens if the chatbot can't answer a question?
If the AI isn't confident in an answer, it gracefully hands off by collecting the visitor's contact information and letting them know your team will follow up. You can also set up live chat takeover during office hours.
How do I get notified about new leads?
Choose your notification preference: email, SMS, or both. Get instant alerts when a visitor submits their contact information. All leads are also stored in your Aron dashboard with full conversation transcripts.
Can I customize the chatbot's appearance?
Yes! Customize the chat widget color, position, greeting message, and avatar to match your brand. The chatbot seamlessly integrates with your website's look and feel.
Is the chatbot HIPAA-aligned?
Yes. All conversations are encrypted in transit and at rest. We don't store sensitive health information, the chatbot collects contact info and basic inquiries only. For any PHI, patients are directed to secure channels.
Does it work on mobile?
Absolutely. The chatbot is fully responsive and optimized for mobile devices. Over 60% of your visitors are likely on phones, the chat widget works perfectly for them.
Ready to Capture More Leads?
Stop losing potential patients to slow response times. Let AI work for you 24/7.