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Product›Communication
Communication · Appointment Management
Smart Scheduling That Fills Your Chairs
AI-powered appointment management that connects directly to your practice management system. With real-time availability, automated booking, and zero phone tag, patients schedule on their terms, 24/7.
What it does
How it works in Aron
01
Connect Your PMS
Link your practice management system (Dentrix, Open Dental, Eaglesoft, etc.) to Aron. We pull in your providers, operatories, and appointment types automatically.
02
Configure Availability
Set your scheduling rules, appointment durations, provider schedules, operatory assignments, and buffer times. Aron respects your workflow.
03
Patients Book Online
Via your website chatbot or scheduling widget, patients see real-time openings and book directly. No phone tag, no back-and-forth.
04
Appointments Sync to Your PMS
Every booking creates a real appointment in your practice management system with the correct provider, operatory, duration, and patient record.
Included
What's included
- AI-Powered Scheduling — Your AI chatbot checks real-time availability and books appointments directly into your PMS, 24/7, no staff intervention needed.
- Real-Time Availability — Syncs with your practice management system to show live open slots. Patients see actual availability, not a request form.
- Provider & Operatory Matching — Automatically matches patients to the right provider and operatory based on appointment type, preferences, and availability.
- PMS Sync — Two-way integration with Dentrix, Open Dental, Eaglesoft, Curve Dental, Denticon, and more. Appointments sync instantly.
- Configurable Durations — Set custom appointment durations per procedure type. New patient exams, cleanings, and crowns each get the right time block.
- Patient Self-Scheduling — Embed scheduling on your website or let the chatbot handle it. Patients book on their own terms, anytime, any device.
Outcomes
What changes for your practice
24/7
scheduling availability
< 60s
average booking time
Works with the PMS you already use
- Open Dental
- Dentrix
- Eaglesoft
- Curve Dental
- Denticon
- Dolphin
- Tracker
- Cloud 9
Questions?
Which practice management systems do you integrate with?
Aron integrates with most major dental PMS systems including Dentrix, Open Dental, Eaglesoft, Curve Dental, Denticon, and many others. Appointments sync bidirectionally in real-time.
Can patients book specific appointment types?
Yes. You configure which appointment types are available for online booking, new patient exams, cleanings, emergency visits, consultations, etc. Each type can have custom durations and provider restrictions.
How does the system prevent double-booking?
Aron checks real-time availability from your PMS before confirming any booking. Provider schedules, operatory assignments, and existing appointments are all validated to prevent conflicts.
Can I set custom appointment durations?
Absolutely. Configure durations per appointment type per practice. A new patient exam can be 90 minutes while a cleaning is 60 minutes. Aron enforces the correct time blocks.
Does the chatbot handle new patient registration?
Yes. When a new patient books through the chatbot, Aron collects their information (name, DOB, phone, email), creates their patient record in your PMS, and attaches the appointment, all in one seamless flow.
Do you support multi-location practices?
Yes. Each location can have its own scheduling configuration, providers, and availability. Patients are routed to the correct location based on their preference or proximity.
Is this HIPAA-aligned?
Yes. All data is encrypted in transit and at rest. Patient information is transmitted securely to your PMS. We follow HIPAA guidelines for handling patient scheduling data.
Can I limit which providers are available for online booking?
Yes. You control which providers, appointment types, and time slots are available for online scheduling. Keep certain slots reserved for phone-only booking if needed.
Ready to Streamline Your Scheduling?
Stop losing patients to phone tag. Let them book online, anytime.