Revenue cycle · Payment Collection & In-Office Processing
Dental Payment Processing That Collects Every Balance
Automated text-to-pay reminders, in-office card processing on a free wireless smart terminal, and recurring payment plans, all built for dental practices.
What it does
How it works in Aron
Automated SMS & Email Sequences
Escalating reminder sequences at 7, 14, 30, and 60 days. Patients get friendly, professional nudges, no manual follow-up.
Text-to-Pay & Online Portal
Patients tap a secure link and pay from their phone in under 30 seconds. No login, no app download, no paper statement.
Collection Analytics
Track collection rates, aging buckets, write-off anomalies, and per-provider AR performance in one dashboard.
Included
What's included
- Automated SMS & Email Sequences — Escalating reminder sequences at 7, 14, 30, and 60 days. Patients get friendly, professional nudges, no manual follow-up.
- Text-to-Pay & Online Portal — Patients tap a secure link and pay from their phone in under 30 seconds. No login, no app download, no paper statement.
- Collection Analytics — Track collection rates, aging buckets, write-off anomalies, and per-provider AR performance in one dashboard.
- Automatic Payment Plans — Spread large treatment balances into recurring monthly charges. Aron runs the schedule, cards on file, receipts automated.
- HIPAA-aligned Messaging — Reminders reference balance amounts and practice name only, never treatment details or protected health information.
- Write-Off Anomaly Detection — Flags accounts with write-offs exceeding 40% of practice averages so front-office leaks get caught early.
- FREE Wireless Smart Terminal — Every practice gets a Poynt smart terminal at no cost, wireless, contactless, Apple Pay, Google Pay, NFC, and a built-in receipt printer.
- In-Person Payments Anywhere — Take payments at the front desk, in the operatory, or at the consult chair. The terminal moves with you.
- Virtual Terminal & Card on File — Take payments over the phone and securely tokenize cards on file for future balances, payment plans, and no-show fees.
- Automatic Payment Plans — Set up recurring in-house financing without a third-party lender. Great for large treatment plans and Invisalign cases.
- In-House Membership Management — Grow uninsured revenue with recurring membership billing built directly into the payment platform.
- Text & Email Payment Requests — Send outstanding balances as one-tap payment links. Patients pay from their phone, funds land the next business day.
- Insurance Payment Automation — Process EOBs paid by virtual card, EFT, or check with a streamlined reconciliation workflow (Open Dental).
- Online Payment Form — Embed a self-service payment page on your website or statements so patients can pay without calling.
- Simple Flat Rates — One transparent rate for in-practice and online payments. No hidden fees, no surprises.
- No Contracts or Monthly Fees — Zero start-up cost, no annual PCI questionnaire fees, no long-term commitment.
- Next-Day Deposits — Card transactions processed today are in your bank account the next business day.
- Instant Account Activation — No long PDF applications or personal credit pulls, accounts go live in minutes.
- PCI Compliance Handled — We manage PCI compliance on your behalf. No annual questionnaires or assessment fees.
- Works With Your PMS — Direct integration with Open Dental, Dentrix, and Eaglesoft, payments post automatically to the ledger.
Why dental practices switch to Aron for payments
Aging patient balances are the single biggest source of leaked revenue in dental practices. Most offices still rely on paper statements, phone calls, and manual card entry, a workflow that eats staff hours, delays cash flow, and lets thousands of dollars slip into write-offs every month.
Aron combines automated patient collection, escalating SMS and email reminders with one-tap payment links, with in-office payment processing to close the entire revenue cycle in one platform. Patients get a friendly text, tap the link, pay in seconds, and the payment posts back to your Open Dental, Dentrix, or Eaglesoft ledger automatically. At the front desk, staff take chairside payments on a free Poynt wireless smart terminal that accepts Apple Pay, Google Pay, and every modern card type.
Aron's payment platform is built specifically for dental, with workflows most generic processors don't include: automatic recurring payment plans for large treatment cases, in-house membership billing for uninsured patients, card-on-file tokenization for no-show fees and balance follow-ups, and insurance payment automation for EOBs paid by virtual card or EFT. There are no monthly fees, no contracts, no PCI questionnaire fees, and deposits land in your bank account the next business day.
Aron's automated collection sequences help your team follow up on outstanding balances without hiring additional billing staff.
Outcomes
What changes for your practice
Aging balance tracking
< 24 hrs
average payment after first reminder
Works with the PMS you already use
- Open Dental
- Dentrix
- Eaglesoft
- Curve Dental
- Denticon
- Dolphin
- Tracker
- Cloud 9
Questions?
How does Aron collect outstanding patient balances?
Aron automatically sends escalating SMS and email reminders at 7, 14, 30, and 60 days after a balance is created. Each message includes a secure text-to-pay link so patients can pay from their phone in under 30 seconds, no login, no app, no paper statement.
What payment methods do you accept?
All major credit and debit cards, Apple Pay, Google Pay, contactless (NFC) tap payments, ACH bank transfers, and virtual card / EFT insurance payments. The Poynt terminal accepts every modern payment type at the chairside or front desk.
Which practice management systems does this integrate with?
Direct integrations with Open Dental, Dentrix, and Eaglesoft. Payments taken through the terminal, text-to-pay links, or online portal post automatically to the patient ledger in your PMS.
Are there monthly fees or long-term contracts?
No. Flat-rate processing with zero monthly fees, no annual PCI fees, no contracts, and no cancellation penalties. You only pay per transaction.
Can we set up payment plans for large treatment cases?
Yes. Automatic payment plans let you spread big cases (Invisalign, full-arch, ortho, cosmetic) across monthly recurring charges to a saved card. Aron manages the schedule and receipts automatically.
How fast do we get paid?
Next-day deposits. Credit card transactions processed today land in your bank account the next business day.
Is this HIPAA-aligned?
Yes. Payment reminders reference the balance amount and practice name only, never treatment details or protected health information. All card data is tokenized and PCI compliance is handled on your behalf.
Ready to Modernize How You Get Paid?
Automated patient collections, free wireless terminal, flat-rate processing, all in one dental-first platform.